Public Notice

Village of Beech Bottom – Request for Engineering Services


The Village of Beech Bottom, located in Brooke County, West Virginia, is currently accepting Statements of Qualifications from qualified professional engineering firms to prepare a comprehensive study regarding the Village’s Water Loop and Extension services. Services rendered shall include, but not limited to, all design and construction services for the necessary upgrades as recommended by the Study.
Procurement of said services shall be in accordance with Chapter 5G-1-3 of the West Virginia Code, and any other applicable laws and regulations of state or federal agencies. Contracts are to be awarded on a Fixed Fee Basis. The selected engineer shall be retained throughout all stages of the project. All consultants interested in being considered for this project must submit a proposal detailing qualifications, technical expertise, management and staffing capabilities and related prior experience.
The objective of the competitive process is to select the consultant who will provide the highest quality of service at a realistic fee. Accordingly, technical qualifications and experience will be weighed heavily. The Village of Beech Bottom shall evaluate the statements of qualifications and performances data and other materials submitted by interested firms and select a minimum of three firms, which, in the Districts opinion, are best qualified to perform the desired service. Interviews with each firm selected shall be conducted with discussions regarding anticipated concepts and proposed methods of approach. The Village shall rank, on order of preference, these three professional firms deemed to be the most highly qualified to provide the services required, and shall commence scope of services and price negotiations with the highest qualified professional firm for engineering services.
Should the Village be unable to negotiate a satisfactory contract with the professional firm considered to be the most qualified, at a fee determined to be fair and reasonable, price negotiations with the firm of second choice shall commence. Failing accord with the second most qualified professional firm, the committee shall undertake price negotiations with the third most qualified professional firm. Should the Village be unable to negotiate a satisfactory contract with any of the selected professional firms, it shall select additional professional firms in order of their procedures until an agreement is reached.
Please submit (6) copies of all requested information to the Village of Beech Bottom, ATTN: Dale Poling, 11 Third Street, P.O. Box 100, Beech Bottom, WV 26030 no later than 3:00 p.m. on Monday, March 20.
For questions or additional information, please contact Village of Beech Bottom at (304) 394-5545. It is the responsibility of the respondent to ensure the receipt of the proposal by the date specified.
Attention is directed to the fact that the project may be undertaken with a combination of State/Federal funds and all work must be performed in accordance with all applicable laws, rules, and regulations. The selected firm will be required to comply with the Uniform Relocation Act, Title VI of the Civil Rights Act of 1964, President’s Executive Order No. 11246, Section 109 of the Housing and Urban Development Act of 1974, Section 3 of the House and Urban Development Act of 1968, Conflict of Interest Statement and Access to Records provisions. The selected firm must also fully comply with applicable Disadvantaged Business Enterprise and American Iron and Steel laws. Including, if a portion of the contract is subcontracted, then “positive efforts” must be made to subcontract to Disadvantaged Business Enterprises. This shall be done in compliance with the six (6) affinitive steps as outlined in 40 CFR 22.240.
The project sponsor will afford full opportunity to women-owned minority business enterprises that submit a show of interest in response to this request and will not discriminate against any interested firm or individual on the grounds of race, creed, color, sex, age, handicap, or national origin in the award of this contract.

BCR 02/10 – 02/17/23