CITY OF FOLLANSBEE
REQUEST FOR PROPOSALS OF HEALTH INSURANCE
The City of Follansbee is soliciting sealed proposals from qualified and licensed health insurance carriers and/or third-party administrators to provide comprehensive health insurance coverage for eligible municipal employees, retirees (if applicable), and their eligible dependents.
The municipality operates as a public employer and seeks a cost-effective, high-quality health insurance program that ensures access to quality care, regulatory compliance, and responsive customer service.
RFP Issued February 10, 2026
Deadline for Written Questions March 13, 2026
Responses to Questions Issued March 25, 2026
Proposal Submission Deadline April 3, 2026
Anticipated Award Date April 14, 2026
Coverage Effective Date July 1, 2026
The Municipality reserves the right to modify this schedule at its discretion.
The successful proposer will provide the following services:
*Medical insurance plan
*Prescription drug coverage
*Dental Coverage
*Vision Coverage
*Short Term Disability
*Preventive care and wellness programs
*Claims processing and reporting
*Customer service for members and employer
*Network access within Ohio Valley Region
Proposers should include detailed descriptions of all proposed plans, including:
*Deductibles
*Copayments and coinsurance
*Out-of-pocket maximums
*Network structure and provider access
*Prescription drug tiers and copays
*Preventive services coverage
Proposers are encouraged to provide multiple plan design options, including cost-saving alternatives.
Proposals must include:
*Monthly premium rates by coverage tier (employee only, employee + spouse, employee + children, family)
*Rate guarantees and renewal methodology
*Administration fees (if applicable)
*Any proposed cost-sharing arrangements
*Disclosure of all commissions, fees or incentives
Proposers must demonstrate:
*Minimum of 10 years providing health insurance to public-sector employees
*Financial stability and licensure in the State of West Virginia
*Experience with municipalities of similar size
*Ability to provide local or regional customer support
*Include at least three (3) references from current or recent municipal clients
Proposals will be evaluated based on, but not limited to, the following criteria:
*Cost and overall value
*Plan design and benefits offered
*Provider network adequacy
*Vendor experience and qualifications
*Customer service and reporting capabilities
*Compliance with RFP requirements
The Municipality reserves the right to request interviews, presentations or additional information.
Demographic information may be obtained by contacting MaryAnn Atwell via email at [email protected] or by calling 304-527-1330 x 207.
The Municipality reserves the right to reject any or all proposals.
This RFP does not obligate the Municipality to award a contract.
Costs incurred in proposal preparation are the responsibility of the proposer.
Final contract terms are subject to negotiation and approval by the city council.
All communications regarding this RFP must be directed to :
MaryAnn Atwell, Accounts Payable, [email protected], 304-527-1330 x 207
Proposals must be received no later than April 3, 2026, 3:30pm.
Submit proposals to:
City of Follansbee, City Manager
PO Box 606
Follansbee, WV 26037
Proposals must include one (1) original and two (2) copies and is to be submitted in a sealed envelope labeled “Health Insurance.” Late submissions will not be considered.
BCR 02/13 – 02/20/26